e-Copy Letter of Certification

• The following students CANNOT apply for letter of certification under CUSIS at the moment due to system limitation. They should apply by e-mail to transcript@cuhk.edu.hk
  • Associate students
  • Students who withdrew from the University and did NOT complete the degree programmes
• Students / graduates of the following programmes should submit their applications to the respective offices:
  • MBChB programme and non-credit-unit-based Nursing graduates - Faculty and Planning Office, Faculty of Medicine
  • International Asian Studies Programme (IASP) - Office of Academic Links
  • (Advanced) Postgraduate Diploma in Education programme - Faculty Office of Education
  • Other postgraduate programmes - Graduate School Office

• A letter of certification is an official document issued by the University which certifies the qualification(s) awarded to a graduate or the student status. The most frequent requests for certification are of the following categories. Please refer to this page for the samples of the standard letter of certification.
  
  Applicable to Current Students (LC1-7 refer to sample documents)
  1. For certifying the student status (LC1)
  2. For certifying the expected graduation term (LC2)
  3. To HKSAR Immigration Department for extension of student visa (LC3)
  4. For certifying the medium of instruction of the University^# (LC4)
  5. For certifying the student status to be presented in Chinese (LC5)
  6. For certifying the completion of all graduation requirements (for final term students after release of grades) (LC6)
  7. For certifying the class of honours after graduation assessment is completed (LC7)
  
  Applicable to Graduates (LG1-3 refer to sample documents)
  1. For certifying the graduate status (LG1)
  2. For certifying the medium of instruction of the University# (LG2)
  3. For certifying the graduate status to be presented in Chinese (LG3)
  4. As CUHK is a bilingual university, the letter of certification will certify, in general, that courses were taught in English and/or Chinese (except cases on the contrary).
• Applicants should indicate clearly their purpose in the application by selecting the appropriate purpose or inputting the relevant sample no. (e.g. LC3) in the purpose section. For applying for the above standard letters of certification like the samples shown, the normal processing time is 3-5 working days. If applicants need to request for letters other than the standard ones, or certification for other specific purposes, they can only be dealt on a factual ground and will need longer processing time (around 10 working days depending on situation). The University cannot, however, certify personal and academic information not on the student records.

Fee per single copy is HK$50.

• Except those students listed in point 1, all applications MUST be submitted under CUSIS using the function “e-Copy Letter of Certification Application” after login MyCUHK (https://portal.cuhk.edu.hk/).
  1. under “Applications” of CUSIS (for current students)
  2. under “UG Applications” of “MyPage” (for graduates)
  Please refer to System Walkthrough for details.
• Graduates need to use Alumni ID and MyCUHK password to login MyCUHK. Graduates may refer to the homepage of Alumni Affairs Office (AAO) (https://www.alumni.cuhk.edu.hk/MyCUHK/RetreiveAlumniID_ResetPassword.html) for information on MyCUHK. Graduates may also click this link to watch the video of AAO for quick reference.
• No hardcopy version of the letter of certification will be provided if applicants apply for e-Copy, but they can print the document on their own if they designate themselves as the recipients.

Notes:

1. Once the applications have been completed, applicants are not allowed to change or cancel their applications (see point 5 below). They should submit the application again if there are any changes in their applications.
2. Our Section accepts no responsibility for any loss or delay in delivery of the documents due to unforeseeable / technical problems.

Please enquire the progress of the application using “View Application Status” under "e-Copy Letter of Certification Application". “Completed” will be marked when the application is finished.